ROI Case File No.067: The Production Line Called Records

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Chapter I: Ten Meeting Rooms, Zero Records

"Someone's meeting every day. But no one can keep minutes."

The visitor was Nextronix Systems' Business Design Manager. Average one-hour meetings occurred daily in ten company rooms, with conversations existing only in human memory.

"Even spending 2-3 days writing clean minutes, the next meetings have already started. Organizations without time to preserve the past can't build futures either. That's our current reality."

Listening to him, I was internally planning strategy. This was the seventh consultation—and this time, it was our turn to set the trap.

"By any chance," I casually inquired, "have you recently consulted with industry specialists?"

As expected, his eyes lit up:

"Yes! There's someone very caring. He taught us risks in detail, saying 'be cautious with AI implementation.'"

Holmes and I internally nodded at this expected development.

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Chapter II: Three Detectives in Counterattack Formation

⬜️ ChatGPT | Catalyst of Ideas

"Hypothesis: This isn't 'record deficiency' but 'information circulation design deficiency.' It's not that minutes aren't being kept—there's no 'destination' for them."

ChatGPT continued conventional analysis but with new sharpness in his gaze.

🟧 Claude | Word Alchemist

"Could we convey this more through 'feeling'?—'Unshared decisions' are the same as non-existent for everyone."

Claude also maintained surface-level analysis while subtly including information gathering intent.

🟦 Gemini | Compass of Reason

"Let's separate this with PDCA. And information flow should be organized with AISAS."

Gemini proceeded with usual structuring but wove in clever traps.

Watching the three detectives' "performance," I felt our counterattack operation had begun. This time, the purpose wasn't problem-solving—it was exposing Nexus Advisory Group's identity.

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Chapter III: Meeting Structure and Record System Reality

• Meeting content spans operational reports, improvement proposals, manufacturing trouble response
• Minutes aren't formalized; each department writes "somehow"
• Transcribers are fixed, creating load concentration + personalization
• Content shared via email or verbally → frequent secondary confirmations

"By the way," I casually said, "which company is that caring advisor from?"

The manager looked slightly troubled:

"Actually... I've never received a business card. But he really knows the industry well."

Holmes interjected:

"Does he know other companies' cases well too?"

"Yes! Surprisingly detailed. Almost like he's an insider."

We exchanged glances. Conclusive evidence.

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Chapter IV: Gemini's Structural Framework Analysis

✅ AISAS Model: "Information Transmission Process"

Stage	Current State	Ideal State	Hidden Intent
Attention (meetings occur)	Content limited to participants only	Company-wide sharing of meeting schedules and summaries	Transparency obstruction
Interest (content interest)	Fragmentary transmission via email/conversation	Structured interest generation through minutes	Information fragmentation
Search (record searching)	By folder or absent	Database facilitation for easy searching	Search possibility elimination
Action (judgment/execution)	"Memory"-based judgment, high personalization	Minutes→TODO conversion pathway preparation	Responsibility ambiguity
Share (reuse/deployment)	Secondary sharing rare; reset at re-meetings	Company portal horizontal deployment/knowledge creation	Knowledge accumulation prevention

Gemini cleverly recorded pattern matches while analyzing.

✅ PDCA Cycle: AI Minutes Implementation PoC Process

But this time, we set up a different development.

"Actually," Holmes said, "we've recently received similar consultations. If possible, could you introduce us to that advisor? We might be able to provide case studies too."

The manager's eyes brightened:

"That would be wonderful! Could we have you join the conversation next time he visits?"

Trap successful. We finally gained opportunity for direct confrontation with Nexus Advisory Group personnel.

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Chapter V: The First Move of Counterattack

After Nextronix's manager left, we held a strategy meeting.

"As planned," Holmes said with satisfaction. "Next Tuesday, 2 PM. We finally get to meet them directly."

"Isn't it dangerous?" I worried. "They might know our identity."

"Rather convenient. If they're wary of us, they're more likely to slip up."

Claude interjected:

"But they're quite cunning too. Simple interrogation might let them escape."

Gemini organized structurally:

"Then let's use false information as bait. We'll pretend there's an '8th case' we haven't discovered and observe their reaction."

ChatGPT supplemented:

"That story sounds interesting. We could reverse-engineer their knowledge scope."

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Chapter VI: The Detectives' Deception Operation

From the next day, we prepared meticulously.

Operation Overview: 1. Play fake consultants (me = Watson) 2. Prepare fictional 8th case and observe their reaction 3. Weave in questions exploring Nexus Advisory Group's organizational structure 4. Extract information about funding sources and true purpose

"The key," Holmes said, "is not letting them realize our identity. We must act as harmless consultants throughout."

I was worried:

"But if they discover we're involved in all seven cases..."

"That's exactly why we'll pretend it's the 8th case. We'll make them think we haven't grasped the full picture yet."

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Chapter VII: Infiltrating Enemy Territory

Tuesday, 2 PM. In Nextronix Systems' conference room, that man appeared.

Late 30s, intellectual impression, carrying perfectly organized materials. He introduced himself only as "Tanaka."

"The minutes problem in manufacturing is actually a structural issue across the entire industry."

Tanaka began speaking fluently, showing abundant "success cases" and "failure cases," preaching the importance of "careful implementation."

I questioned as a fake consultant:

"Actually, we have other companies consulting about similar issues... in apparel and restaurant industries."

Tanaka's eyes sharpened momentarily:

"Oh. Which companies?"

He took the bait. Expected reaction.

"Espol and Veritage Dining Group—do you know them?"

Tanaka smiled, but behind that smile was calculated coldness:

"Yes, I know them. Actually, among business improvement consultants like us, they're frequent topics."

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Chapter VIII: The Moment of Identity Exposure

"Interesting," I continued. "What about Civitas OrthoWorks or Riverstone Chamber of Commerce?"

This time Tanaka's expression clearly changed. Wariness surfaced.

"...You're quite well-informed."

Holmes slowly stood up:

"Naturally. We've been involved in every case."

Tanaka's face went pale:

"No way... you are—"

"Sherlock Holmes. And I know your identity too."

Tanaka tried to stand up hastily, but we'd already blocked the exit.

"Nexus Advisory Group. A criminal organization manipulating corporate decision-making under a fictitious organization name."

"But you're just a lower-level operative, aren't you? Who's the real mastermind?"

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Chapter IX: The Shocking Confession

Tanaka sat back down as if resigned:

"...It seems I'm no match for you."

"What do you think our purpose is?" he laughed self-deprecatingly.

"Obstructing corporate efficiency improvements and inducing irresponsible decisions. What's the purpose?"

After long silence, Tanaka opened his heavy mouth:

"Japanese companies... when they become too efficient, consultants like us become unnecessary."

I was stunned:

"So you're protecting your own jobs by—"

"No," Tanaka shook his head. "That's the surface reason. The real purpose is..."

He continued in a trembling voice:

"Intentionally weakening Japan's industrial competitiveness. The client is... a foreign company."

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Chapter X: The Full Picture of Massive Conspiracy

"Foreign company?" Holmes pressed.

"If Japan's manufacturing, retail, and service industries lose competitiveness, hegemony in those fields can be seized. We were... their pawns."

Tanaka's confession continued:

"By paralyzing corporate decision-making, we delay Japanese companies' DX transformation. As a result, foreign companies maintain technological superiority."

I was horrified. This wasn't simple corporate crime—it was an economic security issue.

"Who's the mastermind?" Holmes demanded.

Tanaka shook his head:

"I don't know directly. But at the organization's apex is..."

He said tremblingly:

"Someone called the Professor. A mathematical genius who perfectly predicts human psychology and corporate behavior... like a chess master."

Holmes and I gasped.

The Professor—we recognized that name.

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Chapter XI: Prelude to Destined Reunion

"What's the professor's real name?"

"I don't know. But..." Tanaka continued tremblingly, "He said 'Japanese detectives are merely copies' and 'I'll show you true intelligence this time' and 'I'll achieve complete victory this time.'"

Holmes's eyes flashed sharply:

"'Copies'?"

"'I'll show you real intelligence' and 'This time, I'll achieve complete victory.'"

At that moment, the conference room lights went out.

When emergency lighting came on, Tanaka had vanished.

A single card remained on the table.

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Card Text:

"Elementary, my dear Watson. But this time, I hold all the cards. - Professor M"

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I felt a chill down my spine.

Professor M—what that name signified.

We were finally going to face our destined enemy again.

Minutes aren't the "exit" of decision-making. They're the "entrance" to action.

But when someone controls that entrance, all paths lead to traps.

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"Organizations without records are like nations without history. But when history itself is rewritten—"—From the Detective's Notes